Reading a library catalogue record
Your library catalogue is a database. The information about a particular item in a database is called a record. Every item — for example, a book, website or DVD — in your library collection has an associated record, known as a catalogue or bibliographic record.
A catalogue record brings together information that makes it possible to uniquely identify a resource, not only through its title, but also through information added to help teachers and learners find it, such as subject headings or a summary. Each record has standardised fields which describe aspects of that item, including familiar terms such title, author, and publisher.
Fields in a Record Manager catalogue record
You'll find the following fields in a Record Manager catalogue record.
If you have any queries about the content of catalogue records, contact a National Library Capability Facilitator. Phone: 0800 LIBLINE (0800 542 5463).
||Description of contents
||This is the number for this record in the Record Manager database.
||This records the name of the main writer of the book or the first writer if there is more than 1 author. Some resources have no author. Names of people are formatted following cataloguing standards.
||This is the information that appears on the title page including the subtitle and any statements about authors, editors, illustrators or others that appear with the title.
||This records the place of publication, name of the publisher and date of publication. This helps to identify specific editions, especially for books that have been published many times by different publishers.
||This confirms the format of the resource, for example that it's a book. The information for a book includes the number of pages (if they're numbered), the presence of any illustrations and the height of the book.
||This records the Dewey Decimal Classification number. Any extra information in this field indicates the edition of the classification scheme that was used.
||ISBN stands for International Standard Book Number. Books published since 2007 have 13-digit ISBNs, while older titles have 10-digit ISBNs.
||This shows subject headings taken from a list created by the Library of Congress (LC) and are used to show what the book is about.
||This heading is also taken from a list created by the Library of Congress. Genre headings can be added to records describing fiction and non-fiction.
||This note provides an outline of the story.
||Notes provide additional useful information that is not covered by the other parts of the catalogue record.
||This is where illustrators, and second or third authors are listed. Names of organisations can also appear as contributors.
Machine Readable Cataloguing (MARC) records
MARC is a way of coding the information so that catalogue records can be indexed and searched. MARC uses numbers as labels for the information in the records. In your catalogue, you'll sometimes see a reference to MARC records or be able to link through to see them.
*Example of a MARC record
This example is based on the 'Detailed View' display in Record Manager.
100 1_ |a Benson, Michael, |d 1962-
245 10 |a Beyond: |b a solar system voyage / |c Michael Benson.
260 __ |a New York: |b Abrams Books for Young Readers, |c 2009.
300 __ |a 121 pages: |b illustrations (some color) ; |c 29 cm
504 __ |a Includes bibliographical references (page 118) and index.
520 __ |a Presents the solar system from the perspective of the space probes sent to
explore the heavens.
650 _0 |a Astronomy |v Pictorial works.
651 _0 |a Solar system |v Pictorial works.
651 _1 |a Solar system.
The numbers in the MARC codes can be translated as follows.
100 = Author
245 = Title
260 = Publisher
300 = Description
504 = Bibliography note
520 = Summary
650 = LC Subject
651 = LC Children's Subject