You could follow these steps to plan your project.
1. Form a project planning team
Your team may include:
- senior leaders
- teachers and library staff
- students, and parents or whānau, and
- professional consultants working on the project, such as the project manager or an architect.
2. Make an action plan
When you make your plan, start by clarifying everyone's roles and responsibilities. You'll also need to think about:
- reporting and communication processes
- time frames
- how often and when the project team will meet.
3. Establish a budget and identify resources
Clarify and document:
- the funding (if any) that's allocated for shifting the library
- any extra resources you'll need for the library move, including:
- any temporary location you'll use
- extra hours you and other staff may need to work
- new shelving or furniture
- moving your IT infrastructure.
4. Prepare your action plan
Using all the information you've gathered:
- identify factors that will affect how you set up the new library, for example changes in:
- year levels, such as moving from Years 9 to 13 to Years 1 to 13
- your school roll
- the needs of students, such as ESOL or special education
- what shelving, furniture, books and other resources need to be moved or disposed of
- work out how you'll provide access to the library's collection during the project
- put together a plan for keeping everyone who is affected up-to-date with changes and progress
- in consultation with staff, students and parents or whānau, develop a shared vision for the new library that aligns with the school’s educational goals.
Library guiding documents
5. Track your project against your plan
At subsequent project planning meetings:
- check the progress you're making and document any decisions, including any changes to your plan
- keep tabs on funding allocation and expenditure for the project to ensure availability when required
- keep all the planning documentation in a project file so it's available for school audit purposes.