Preparing a library budget is part of the school’s annual financial management cycle. Your proposal for the library should include estimated costs for the following items:
- books, including eBooks and audiobooks
- subscription costs, including print magazines and eBooks — in some schools subscriptions to online information such as SCIS, eTV and ClickView may be included in ICT or network administration budgets
- library software support, including annual licence fees, upgrade requirements, support charges*
- consumables, including processing and repair materials such as covers, barcodes, security strips, spine labels, as well as materials for student librarian certificates, displays and incidentals such as student librarian rewards
- photocopying charges including paper, toner cartridges and service charges
- professional reading subscriptions such as review journals and membership of professional associations, e.g. SLANZA and NZ Book Council Writers in Schools
- minor capital items such as cushions, signs, a laminator or barcode scanner.
The following items are normally paid for out of other school budgets:
- ICT hardware and costs associated with networking
- internet costs and telecommunications charges
- furniture, shelving and other major capital items
- library staff salaries
- professional development for the library team.
All school budgets are GST exclusive.
Budget proposal template for school libraries (docx, 107KB)
Decisions on your library's budget are based on your budget proposal and available funds. If you're allocated less funding than requested in your proposal, you'll have to re-prioritise your original plan and tell the relevant teaching departments.
You can note any problems — such as having insufficient resources for a particular topic — in your collection requirements plan so it can be considered in the future.
Other sources of funding
It's your Board of Trustees’ responsibility to provide sufficient funding for your school’s programmes. If you need extra funding it's worth investigating grants, PTA donations, school fundraising, book fairs and commercial sponsorship. Other sources of funding should be additional to, not instead of, adequate library funding.