Job descriptions for school library staff clarify their roles and responsibilities and clearly state expectations for supporting learners.
Why you need job descriptions
All school library staff need a written job description. This forms part of their employment contract with the school and is a legal requirement under Section 65 of the Employment Relations Act.
Employment Relations Act 2000 — form and content of individual employment agreement
- clarify key roles and responsibilities for the management and operation of the school library
- identify the skills and competencies needed to fulfil these roles, and
- specify hours of work and reporting lines.
Managers can use job descriptions when they're setting performance objectives for their staff and to provide background information when negotiating pay.
Developing job descriptions for library positions
Job descriptions are usually drafted in consultation with the Principal and relevant staff. Use the examples we've provided to help you write job descriptions for your library staff.
What goes in a job description
A job description should include:
- the position title
- a brief description of the position
- who the staff member reports to — the lines of responsibility both upwards and downwards
- internal and external relationships — for example, Heads of Department and parents
- hours of work or release time, if relevant
- the key tasks and responsibilities
- the qualifications, skills, knowledge, experience and personal qualities needed to do the job.
Both the Principal and the employee should sign and date the job description to say that they agree with its contents.
Skills and attributes for all members of the library team
The personal qualities, skills, and experience each person in your team needs will vary between schools and according to the role and its responsibilities. Examples include:
- excellent written and oral communication skills
- the ability to interact positively with students and staff, and work collaboratively in a team
- a love of literature
- a willingness to keep up-to-date with information technology and library trends
- the ability to facilitate or cope with change.