Call for proposals: Archiving email symposium

Call for proposals: Archiving email 2020 — Managing, accessing and preserving email archives

Collections of email messages and their attachments are an increasingly central component of the born-digital material our organisations process and manage over time. But as the email collections grow quickly in quantity and complexity, the workflows, toolsets, and policies for managing, accessing and preserving email archives develop more slowly — our practices are emergent and changeable.

The word email on a large arrow roadsign.
Email by Nick Youngson CC BY-SA 3.0 Alpha Stock Images

Symposium to discuss archiving emails

In the face of these challenges, the Alexander Turnbull Library is hosting a one-day symposium on Thursday, 30 January 2020 for practitioners and researchers to discuss archiving email.

We are pleased to be joined, thanks to the support of the Fulbright Specialist programme, by Peter Chan, a digital archivist from Stanford University Libraries and the project manager of the ePADD (Email – Process, Appraise, Discover, Deliver) project.

This meeting will bring together representatives from government departments, local councils, academic and research libraries, technologists, curators, archivists and records managers working on collecting and preserving email to discuss challenges and solutions.

More information about the Archiving email symposium

Call for proposals — we want you

We welcome proposals from a wide variety of individuals and organisation, including colleges and universities of all sizes, records managers and archivists from local and central government, public libraries, museums, and other cultural memory institutions.

We welcome proposals in a variety of formats, including but not limited to:

  • individual papers: 30 minutes (20 minutes presentation, plus 10 minutes for Q&A)
  • lightning talks: 10 minutes
  • panels and discussions 

Symposium topics — lots of options

Topics could include, but are not limited to:

  • archival perspectives on email
  • technical perspectives, challenges, and solutions
  • records management, email, and ECMS
  • curation of email within digital collections
  • email as evidence, accountability, and transparency
  • managing email within and outside a repository
  • email in personal digital archives
  • email in organisational contexts
  • using email in research
  • copyright, cultural rights, privacy issues, use and re-use
  • collaboration: interdisciplinary initiatives and collaboration within and between organisations

Submit your proposal

Please use this form to submit your proposals for the Archiving Email Symposium to be held at the National Library of New Zealand on Thursday, 30 January 2020.

Submit your proposal for the Archiving Email Symposium

Proposals close date

The deadline for proposals is Friday, 6 December 2019.

By Jessica Moran

Jessica Moran is the Digital Collection Services Team Leader at the Alexander Turnbull Library, National Library of New Zealand.

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